Handling Rental Deposits in San Antonio – Deductions and Returns

Owning a rental property can be a terrific way to earn additional income. You’ll need to abide by the book in order to prevent disputes and keep the peace.

As a landlord, you will need to collect and deal with rental deposits when renters go or come. It can be an area of contention when tenants vacate. Make certain you and the renter are on the very same page, and you shouldn’t have anything to stress over. This post will assist you to understand the correct procedures for handling rental deposits!


Before anybody moves in, make sure to do a complete assessment of the property. Try to find damaged walls, loose baseboards, dings to the counter and floorings. Make note of the wear and stains if carpets have not been replaced. If at all possible, do the walk-through with the tenant so you can both take notes on any flaws. Make certain everything is in writing and take pictures and video as needed. Have both parties sign off, making sure the tenant understands their responsibility to keep the home in the very same condition in which they get it. In the long run, taking these extra steps can save you a lot of stress.


Every property is different, however you need to always require a minimum of one month’s rent as a deposit. The deposit ought to cover any damage beyond typical wear and tear. You can also think about the deposit as an insurance coverage should your renter decide to skip town and break their lease.

Extra scenarios might require extra deposits. Numerous property managers will require an extra deposit for a pet or waterbed. Anything that might inadvertently trigger additional damage to the property need to be covered with a deposit.


Returning the deposit is when things can get challenging. Many individuals move into a brand-new location, relying on their entire deposit to be returned completely. This is when it actually pays to have everything in writing. The tenant needs to understand that you’ll more than likely will have to clean and make repairs (no matter how small) in order to have the property in great condition for the next tenant.

Thoroughly review your initial examination and determine the expenses required to restore the house to this state. Anything owed back to the renter will need to be returned as soon as possible and no longer than 30 days.

Handle With Care

Some states require all rental deposits to be kept in a separate account. Even if your state doesn’t require this, it is a great practice to keep deposits from commingling with other income. Ensure you follow the guidelines for your state! And keep in mind, the money needs to be accessible for returns or repair work when required. A property management company can be helpful in assisting to manage your funds if you own lots of properties. They can also handle some of the headaches, tenants, repairs, and vacancy issues that occur with owning rental properties!

To ensure everything runs efficiently, always make all policies concerning the deposits understood to tenants. Be as transparent and communicative as possible to prevent any conflicts. Constantly make every effort to make certain you and the occupant are on the exact same page! And remember to treat them the way you want to be treated!

Are you interested in learning more about tenant relations and property management? Send us a message and let us know how we can help! Or give us a call today! (210) 791-9242

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